Build Your Own Business POS & Inventory System.
Stop bleeding money into recurring monthly SaaS software cluttered with 80+ useless menus. SmartStock gives you a lightning-fast, custom store management application tailored to your exact daily operations.
Transactions Logged
Processed with sub-second POS speed
Monthly Software Fees
Pay once & own your system
System Uptime
Dedicated cloud database architecture
Counter Checkout Time
Rapid barcode scanning & receipt printing
Business Software Built Around Your Business
Your business is unique. Your software should be too. Most business software asks you to change how you work to fit the software. SmartStock takes a different approach. NeoScratch customises SmartStock around your business, your workflow and the features you actually need.
Generic Cloud SaaS
Monthly Subscription Pressure
Many software platforms charge recurring licence fees. Over time, those payments add up, especially for businesses operating multiple branches or checkout counters.
One-Size-Fits-All Features
Generic systems often include features your business doesn't need while missing the workflows that matter to you. You end up adapting your business to the software.
Limited Customisation
Your business may have unique pricing rules, approval processes, reporting requirements or stock workflows. Standard packages don't always accommodate them.
Unclear Data Control
Your sales history, customer records and supplier information are essential business assets. You should understand where your data is stored, who can access it, and how you can export it.
Restrictions as You Grow
Adding branches, staff, counters or new business operations can introduce extra charges or require a more expensive subscription tier.
Software Configured for Your Business. Not Someone Else's.
Monthly Subscription.
Choose a plan tailored to your branch capacity. First 4 months free, then pay monthly. Hosting, domain renewals, external services and optional support may be charged separately where applicable.
Customised to Your Workflow
NeoScratch works with you to identify the features your business needs. We configure and customise your system around your operations, instead of forcing you into a generic workflow.
Only the Features You Need
Keep the interface focused on your work. From sales and inventory to expenses, reporting and staff management, your system is designed around the agreed requirements.
Your Data. Your Business. Your Control.
Role-based permissions help protect sensitive information. Authorised managers can access financial reports while cashiers see only the information required for their work. Data export and backup arrangements are defined during setup.
Built to Support Your Growth
Plan for additional staff, checkout counters, warehouses and branches according to your package and requirements. Discuss future customisations with NeoScratch as your business evolves.
Direct Support From Your Software Developer
Work directly with NeoScratch during implementation, configuration and scheduled support. You know who is building your system and who to contact when you need help.
Engineered For Stability, Privacy & Long-Term Ownership.
Every feature in SmartStock is built to protect your business margins, accelerate counter checkouts, and free you from perpetual software subscriptions.
100% Data Sovereignty & Ownership
Your records belong strictly to you. SmartStock provisions your database on a dedicated cloud instance with automated daily backup snapshots linked to your business email. We never sell, analyze, or lock your records.
Role-Based Margin Protection
Owners and managers see wholesale purchase costs, supplier margins, and true profit analytics. Counter cashiers and store clerks only see customer selling prices and register totals. Protect your business secrets.
Lightning Counter Checkout
Zero counter latency. Optimized for USB & Bluetooth barcode scanners, serial/IMEI lookups, instant thermal receipt printers, and quick split-tender payments. No lag during rush hour.
Inter-Branch Stock Synchronization
Monitor your downtown shop, warehouse depot, and provincial branches from a single screen. Effortlessly request inter-store stock transfers, audit inventories, and prevent stock shrinkage.
MTN MoMo & Airtel Money Integrated
Direct push prompts for mobile money payments, credit sales tracking, split bills (Cash + MoMo), and instant printable receipts. Built natively for East African trade.
RRA & EBM V2 Integration Ready
Ensure complete tax compliance in Rwanda. SmartStock supports Rwanda Revenue Authority (RRA) Electronic Billing Machine integration to generate certified fiscal receipts seamlessly.
Generous Storage For Millions of Invoices & Images
Every SmartStock system comes provisioned with high-capacity dedicated storage — easily handling years of heavy daily trading without slowdowns.
Explore The Core Operational Modules
Click through the operational modules below to see how SmartStock streamlines daily counter transactions, protects stock accuracy, and empowers store managers.
Built for Rapid Checkout & Thermal Receipt Printing
An ultra-clean register screen designed for counter staff. Handles lightning-fast barcode scans, search-as-you-type item lookups, partial credit sales, and multi-tender splits (Cash + MTN MoMo + Airtel Money).
How You Get Up & Running In 4 Simple Steps
From initial consultation to counter checkout, we handle the technical heavy lifting so you can focus on serving your customers.
15-Minute Operational Discovery
Connect with our team via WhatsApp or phone. We examine your store counter workflow, number of branches, staff roles, receipt printer types, and current catalog format.
Dedicated Cloud Provisioning
We deploy your standalone system on private cloud infrastructure, configure your store branding, and import your existing inventory items and product codes directly from Excel.
Staff Coaching & Hardware Setup
We pair your barcode scanners, thermal receipt printers, and cash drawers. Our specialists provide comprehensive training for both managers and counter cashiers (Free in Kigali).
Go Live & Own It
Start processing live transactions. Enjoy free maintenance and bug warranty (up to 4 months) and daily email backup digests.
Ready to schedule your 15-minute operational walkthrough?
No technical expertise needed. We show you the demo and outline your exact store configuration.
Built For The Demands of Your Specific Business
SmartStock adapts to your industry's daily reality — whether you track serialized smartphone IMEIs, dispense pharmacy blister packs, or manage multi-branch supermarkets.
Supermarkets & Minimarts
Speed is everything when a line forms. Keep queues moving with instant barcode scanning, dual payment tenders, and instant thermal receipt printing.
Smartphones & Electronics
Every smartphone, laptop, or gadget has a unique IMEI or Serial Number. Track warranties, detect fraudulent customer returns, and conceal cost prices from clerks.
Pharmacies & Health Shops
Maintain strict compliance. Monitor batch codes, automated expiry date alerts, and flexible unit sales (full box vs blister strip packaging).
Hardware & Construction Stores
Manage heavy materials with varied units (pieces, kilograms, meters, bags). Issue formal pro-forma invoices and manage contractor credit accounts.
Fashion Boutiques & Apparel
Organize clothing, shoes, and accessories by size, color, collection, and condition. Print custom barcode tags and speed up seasonal inventory audits.
Wholesale Depots & Distribution
Serve walk-in customers and high-volume wholesale buyers simultaneously with automated tiered pricing rules and warehouse transfer workflows.
Transparent System Plans
Choose a plan tailored to your branch capacity. One-time setup fee plus monthly subscription after the first 4 free months.
Essential
- Single store or business location
- Sales and expense management
- Product and inventory tracking
- Basic customer and supplier records
- Daily sales and income reports
- Receipt printer and barcode scanner setup
- Excel product import
- Online setup guidance
- 1 month of bug-fix warranty
Best for small shops, boutiques, salons and independent retailers.
Business Plus
- Everything in Essential
- Up to 3 branches
- Multiple staff accounts and permissions
- Supplier purchases and stock receiving
- Stock adjustments and low-stock alerts
- Customer debts and payment tracking
- Returns and discounts
- Profit, expense and sales reports
- 2 months of bug-fix warranty
Best for growing retailers and businesses managing more stock and staff.
Professional
- Everything in Business Plus
- Up to 10 branches
- Centralised branch and stock management
- Inter-branch stock transfers
- Register shifts and cash reconciliation
- Advanced profit-margin and performance analytics
- Detailed audit logs and activity alerts
- Advanced user roles and permissions
- 3 months of bug-fix warranty
- Scheduled online staff training
Best for established businesses with multiple locations or more complex operations.
Enterprise
- Everything in Professional
- Unlimited branches under the agreed scope
- Advanced business intelligence and reporting
- Consolidated branch performance reports
- Custom workflows and approval processes
- Enhanced audit and security controls
- Data migration assistance within agreed limits
- Priority scheduled remote support during warranty
- 4 months of bug-fix warranty
Best for larger operations needing centralised control and tailored workflows.
Enterprise Custom
- Everything in Enterprise
- Custom modules and business workflows
- Advanced integrations, subject to provider support
- Tailored dashboards and management reports
- Advanced data import and migration planning
- Deployment planning and staff onboarding
- Security and permissions review
- 6 months of bug-fix warranty
Best for organisations needing a defined custom implementation. Large integrations and third-party charges must be scoped separately.
EBM pricing should remain provisional until the integration route, certification requirements and any third-party fees are confirmed.
| Service | Suggested price |
|---|---|
| EBM integration | From 100,000 RWF, subject to scope and provider fees |
| Additional staff training | 30,000 RWF per session |
| Data import beyond the package limit | From 30,000 RWF |
| Custom feature development | Quoted separately |
| Ongoing remote support | From 40,000 RWF/month |
| Hosting and domain renewals | Based on actual costs and plan |
For custom deployments, use milestone payments:
- 50% upfront when the agreement is signed.
- 30% when the configured system is ready for testing.
- 20% after the agreed acceptance tests and handover.
Clear Answers To Technical & Licensing Questions
Everything you need to know about our standalone license, hardware compatibility, data sovereignty, and RRA compliance.
Our technical deployment team in Kigali is available 7 days a week to review your setup.